Administrative Officer

Job Responsibilities:

Oversee and coordinate office administrative policies and procedures.

Review, evaluate and implement new policies and procedures, if necessary.

Establish work priorities, delegate work to office support staff, including the accountant, and ensure deadlines are met and procedures are followed.

Assist in preparing the operating budget and maintain inventory and budgetary controls.

Prepare annual staff progress reports and share those reports with the office management team.

Compare the cost-to-utility ratio of the software used in the office and recommend appropriate new software.

Coordinate and plan for office services, relocations, equipment, office supplies, forms, parking, maintenance, and security services.

Attend training sessions to learn industry trends and discover aspects of the corporation’s equity development strategies.

Conduct a study on trendy digital marketing tools, introduce appropriate marketing tools and social media exposure of the corporation and train staff on how to handle such initiatives.
Assemble data and prepare periodic and special reports, manuals and correspondence.

Qualification and skill
At least 2 years of experience in a similar position with strong performance is required.
Experience supervising a work team.
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2years.
A bachelor’s degree in business management, business administration, or accounting is an asset.
Excellent English communication skills: multilingualism is an asset.
Experience in institutional digital marketing and social media exposure.
Ability to prioritize tasks effectively in a fast-paced setting